Sponsorships

Thank you for your interest in sponsorship of MESC 2026.

Limited sponsorships are available at this time. If you are interested in securing a sponsorship or increasing your partnership please contact David Huffman at 508.365.7833 or david.huffman@nescso.org

Public Sector Participation

The participation of State and Territorial governments in the MESC is vital to its success.  Given the strain on public budgets over the past several years, we want to help decrease the travel and registration costs for our public sector partners.  We are asking for your help in this effort.

In general, travel and registration costs per participant are about $2,500.  We are accepting contributions of $500 and up towards this effort.

Contributions to this fund will not be linked to any specific State or Territory. Funds will be pooled together and made available to all States and Territories. Contributing organizations will not know whose travel is supported with these funds and will have no input on the selection process.

We will recognize any organization that contributes to this purpose in our MESC Conference Program and other methods (e.g., MESC e-news).

Please contact David Huffman at 508.365.7833 or david.huffman@nescso.org with any questions.

Meals – Prices Vary

Meal sponsorships provide your organization with an opportunity to connect with all the attendees demonstrating your organization’s support of the MESC.

Interested in sponsoring all meals and/or breaks for the day? Contact us for discounted package pricing!

The available Meal options are:

• Breakfast served in Hall B on Monday, Tuesday, Wednesday, and Thursday – $7,500 per day
• Lunch served in Hall B on Monday, Tuesday, and Wednesday – $13,000 (Monday) / $10,000 (Tuesday or Wednesday)

Included with every Meal Sponsorship:

• Signage on the Food Stations
• Summary description of your organization on the MESC mobile app, and in the conference program
• Acknowledgement of your organization’s sponsorship on the MESC mobile app, and during the meal
• Registered attendee list sent weekly beginning in June 2026

Breaks – Prices Vary

Break sponsorships provide your organization with an opportunity to connect with all the attendees demonstrating your organization’s support of the MESC.

Interested in sponsoring all meals and/or breaks for the day? Contact us for discounted package pricing!

The available Break options are:

• Breaks provided outside the session rooms all day: Monday – $9,000
• Tuesday Breaks provided outside the session rooms all day; and four longer breaks (two morning and two afternoon) within the Exhibit Hall – $11,000 
• Wednesday Breaks provided outside the session rooms all day; and five longer breaks (three morning and two afternoon) within the Exhibit Hall – $11,000 
• Breaks provided outside the session rooms: Thursday morning – $3,500

Included with every Break Sponsorship:

• Signage on the Break Stations
• Summary description of your organization on the MESC mobile app, and in the conference program
• Acknowledgement of your organization’s sponsorship on the MESC mobile app, and during the meal
• Registered attendee list sent weekly beginning in June 2026

Poster Session Specialty Beverage Station – $6,000 each

Three specialty beverage stations are available for sponsorships during the Tuesday evening Poster Session Reception. The specialty beverage stations will include specialty beverages selected from the catering services provider. The stations will be prominently located as close as possible to your booth space or at a mutually agreed upon location in the Exhibit Hall.

Each Poster Session Specialty Beverage Station sponsorship includes:

• Acknowledgement of your organization’s sponsorship during the Poster Session, including your logo printed in the conference program
• Signage on the specialty beverage station
• Registered Attendee list sent weekly beginning in June 2026

Poster Session Reception (6 Food and 4 Beverage Stations Available) – Prices Vary

On Tuesday August 18th we will host the Poster Session Reception in the Exhibit Hall. This annual event brings together State staff from across the country to showcase a project or effort underway in their State in an informal reception environment. Sponsorships include either food or beverage stations to provide attendees placed within the Exhibit Hall.

There are six Food Stations available for sponsorship at $4,000 each. Each food station will feature a variety of Heavy Hors d’oeuvres

There are three Beverage Stations available for sponsorship at $4,500 each.

Each Poster Session Food or Beverage Sponsorship includes:

• Acknowledgement of your organization’s sponsorship during the Poster Session, including your logo printed in the conference program
• Signage on the food or beverage stations
• Registered attendee list sent weekly beginning in June 2026

Booth Rental – $4,200 each

Each Booth Rental Sponsorship includes:¹

• A 10’ x 10’ booth
• A skirted table
• Two chairs and a wastebasket
• One (1) complimentary registration per reserved booth
• All 10’ x 20’ (or larger) booth sponsors are eligible for a booth activation pass, allowing you to bring in an additional person to drive booth engagement (e.g., sketch artist, key chain maker). Must be approved in advance by NESCSO.
  
• A CVENT Lead Retrieval License, used on your device to capture attendee contact information (one license per company, additional licenses available through CVENT)
• Your logo in the conference program ^2,3
• Electricity (5 amps per reserved booth) ⁴
• Trash removal and nightly cleaning
• Summary description of your organization on the MESC mobile app, and in the conference program
• Registered attendee list sent weekly beginning in June 2026

Demo Room – $4,250 ea (limit of three per sponsor) SOLD OUT

Contact info@mesconference.org to be added to the waitlist.
Notes:
All Demo Rooms are located outside the Exhibit Hall on Level One. 

All Demo Rooms can be arranged to accommodate 20 to 75 attendees, depending on the size. Other room set-up arrangements may result in additional costs to the sponsor. Demo Rooms will be available beginning on Monday, August 17th at 10:00 AM, through Thursday, August 20th at 10:00 AM.

The demo rooms are open during conference hours only. All ancillary services will be ordered through MESC and billed to your account.

Due to limited availability, there is a strict limit on no more than three (3) demo rooms per sponsor.

Demo room selection uses a roll down process. First selected will pick first, with the selection process completed in order of sponsorship order. The MESC 2026 Sponsor Guide contains the location, and size of the available demo rooms.

The Demo Room Sponsorship includes:

• Summary description of your organization on the MESC mobile app, and in the conference program
• Virtual presence on the Virtual Attendee Hub / MESC app
• Registered attendee list sent weekly beginning in June 2026

Industry Sponsored Educational Session – $4,300 per session

Your Industry Sponsored Educational Session will be held in a meeting room arranged to accommodate up to approximately 200 attendees. Each session is fifty (50) minutes in length, running concurrent with the other educational sessions. All rooms will have a laptop, projector, and screen.

Each Industry Sponsored Educational Session includes:

• A description of your session within the printed program and on the MESC mobile app. ⁵ The session description is limited to a maximum of 200 words, and will be identified with your logo and company name.
• Summary description of your organization on the MESC mobile app, and in the conference program.
• Registered attendee list sent weekly beginning in June 2026.
• MESC staff provided lead scanning services and reporting on session attendance.
• Session recorded for streaming access after the conference.

Yoga Room – $5,000 (Hyatt Hotel only)

This sponsorship is the opportunity to sponsor the yoga room at the Hyatt Hotel. By sponsoring the early morning yoga classes (approximately from 6:30 to 7:30 am) at the Hyatt on Tuesday, Wednesday, and Thursday (sponsorship fee covers all three days!), you can help promote the wellness of the MESC 2026 attendees while enhancing your company’s visibility.

The Hotel Yoga Room sponsorship includes:

• Summary description of your organization on the MESC mobile app, and in the conference program.
• Registered attendee list sent weekly beginning in June 2026.

Branded Hotel Key Cards – $6,000 (Hyatt or DoubleTree)

Increase your company presence by branding the hotel key cards provided to attendees when they check in to the Hyatt or the DoubleTree hotel.
This sponsorship fee includes the design (using artwork provided by your organization) and production of the hotel key cards.
The Branded Hotel Key Cards sponsorship includes:

• Summary description of your organization on the MESC mobile app, and in the conference program.
• Registered attendee list sent weekly beginning in June 2026.

Sponsored Monday Morning Workshop – $5,000 per workshop

This sponsorship is the opportunity to conduct a ninety-minute workshop to deep-dive into a Medicaid Enterprise Systems related topic of your choosing. There are three workshop slots available, with all workshops to be held on Monday morning starting at 9:30 AM.

Your sponsored workshop will be held in a meeting room arranged to accommodate up to approximately 150 attendees. Each workshop starts at 9:30 AM on Monday August 17th, and is a maximum of ninety (90) minutes in length, running concurrent with the other educational workshops being held on Monday morning. All rooms will have a laptop, projector, and screen.

Additionally, each Industry Sponsored Educational Workshop includes:

• A description of your workshop within the printed program and on the MESC mobile app. ⁵ The session description is limited to a maximum of 200 words, and will be identified with your logo and company name.
• Summary description of your organization on the MESC mobile app, and in the conference program.
• Registered attendee list sent weekly beginning in June 2026.
• MESC staff provided lead scanning services and reporting on session attendance.

Advertising Opportunities – Prices Vary

The following advertising opportunities are available for inclusion in the printed program:

• Full Page: (Inside Front or Back Cover): $7,500 (Inside Front Cover) / $7,000 (Inside Back Cover)
• Full Page: $6,000

Banner ad displayed in the official MESC mobile app:

• Daily Mobile App Banner: $3,100

Banner ad displayed in the official MESC mobile app is limited to no more than four sponsors per day. The banner ad can be static, or can link to the content of your choice.
Note: Other sponsorships such as the Wi-Fi or Activation Stations will be displayed in rotation with your sponsored ad.

Notes:

1. We are currently working on the Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information.  These documents should be finalized shortly and sent to you via email.
2. All ads for MESC 2026 are FULL PAGE! (one per sponsor, unless additional ads are purchased)
3. We need to have your ad and logo in both .eps and .jpg formats uploaded to the Cvent Exhibitor Portal (a link will be provided) no later than June 30, 2026.  Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.
4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.
5. We will need your final Industry Session abstract submitted no later than June 30, 2026 in order for it to be included in the printed conference program.
6. An organizational overview included in the section in the conference program MESC mobile app that highlight the types of services that your organization offers and/or the sponsorships that you have purchased. This enhancement is available to all sponsors as part of your purchase of a booth, industry session, demo room, poster session food/beverage station, and meals (one per sponsor). The description will include placement of your logo and up to 150 words. The description and logo must be submitted to the Exhibitor Portal no later than June 30, 2026.

Payments and Refunds:

MESC 2026 strives to be the premier event uniting state and federal leaders, Medicaid and Health & Human Services systems experts, and the organizations that support them. We appreciate your partnership in supporting this mission.

Sponsorships are offered on a first-come, first-served basis. By placing your order, you are committing to the selected sponsorship and removing it from the available inventory. Consequently, all sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE unless otherwise specified.

Once we have reviewed your order, an invoice will be sent to the primary contact listed on your order form. Payment must be received by the invoice due date to serve as final confirmation of your sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE, unless specified above.

Customer Service:

Please contact the MESC at info@mesconference.org or 508-365-7833 with any questions or issues.

Privacy Notice:

NESCSO and the MESC will not share information about your identity, payment amount or method of payment with external organizations.