Sponsorships

Thank you for your interest in sponsorship of MESC 2025.

The industry community plays an important role in providing opportunities for conference attendees to sample and explore the latest technical developments and initiatives related to Medicaid Enterprise Systems. Below you will find all available sponsorships for MESC 2025.

Please feel free to contact the MESC at info@mesconference.org if you have any questions regarding the conference. We look forward to working with you in Milwaukee at the 2025 Medicaid Enterprise Systems Conference!

Selecting Your Sponsorships

We are pleased to offer the following sponsorships for MESC 2025. Except as noted, all sponsorships are exclusively available through our online web store.

Unless already sold out, any sponsorship item listed in Blue is available for purchase in our online store. Note, you must be logged in to purchase sponsorships. Not currently logged in? Visit your account page to log in.

You can purchase sponsorship items by clicking on the item name, or by visiting our online web store found here (link opens in new window).

If you have questions or need additional help, please email us at info@mesconference.org

Thank you, and we look forward to seeing you in Milwaukee in August!

Registration Area Refreshment Station – $8,500 per day (Mon, Tues, Weds)

New for MESC 2025 is the opportunity to sponsor a Barista/Espresso/Cappuccino type Refreshment Station located on the second floor of the Baird Center. This refreshment station will be in a located in the atrium area on the second floor near the Registration Desk – a high traffic area. Open Monday, Tuesday, and Wednesday, the Refreshment Station is sure to be a very popular! Don’t miss your chance to sponsor one or more days.

The Registration Refreshment Station sponsorship includes:

Recognition of your organization’s sponsorship on the Refreshment Station
Acknowledgement of your organization’s sponsorship, including your logo printed in the conference program
Summary description of your organization on the MESC mobile app, and in the conference program
An 1/4-page ad and your logo in the conference program
Registered Attendee list sent weekly beginning in June 2025

Activation Breaks – Prices Vary – Contact MESC For More Information

New for MESC 2025 is the option to sponsor an interactive Activation Break! This sponsorship offers elevated branding opportunities to engage attendees with unique and specialized break refreshments.

Options:

Fully Staffed Espresso Bar
Coffee Printing Service
Smoothie Bar (Classic or Superfood)
Juice Bar – Freshly extracted Vegetable & Fruit Juice Bar
Frozen Yogurt or Soft Serve Ice Cream Bar
Artisanal Gelato Bar
Make Your own Donut Bar
Nitro Cold Brew Service

Two Locations Options:

Exhibit Hall – Located near the PSTG Workplace Hub – branded with your organization’s logo, signage and appropriate supplies (preferred location)
South Building – 1st Floor near Session Rooms (alternate location)

Fees:

Prices vary per selected option – contact MESC for more information.

Meals – Prices Vary

Meal sponsorships provide your organization with an opportunity to connect with all the attendees demonstrating your organization’s support of the MESC.

Interested in sponsoring all meals and/or breaks for the day? Contact us for discounted package pricing!

The available Meal options are:

Breakfast served in Hall A on Monday, Tuesday, Wednesday, and Thursday – $7,500 per day
Lunch served in Hall B on Monday, Tuesday, and Wednesday – $13,000 (Monday) / $10,000 (Tuesday or Wednesday)

Included with every Meal Sponsorship:

Signage on the Food Stations
Summary description of your organization on the MESC mobile app, and in the conference program
An ¼-page ad and your logo in the conference program
Acknowledgement of your organization’s sponsorship on the MESC mobile app, and during the meal
Registered attendee list sent weekly beginning in June 2025

Breaks – Prices Vary

Break sponsorships provide your organization with an opportunity to connect with all the attendees demonstrating your organization’s support of the MESC.

Interested in sponsoring all meals and/or breaks for the day? Contact us for discounted package pricing!

The available Break options are:

Breaks provided outside the session rooms (1st and 2nd levels) all day: Monday – $9,000
Breaks provided outside the session rooms (1st and 2nd levels) all day; and two longer breaks (one morning and one afternoon) within the Exhibit Hall: Tuesday or Wednesday – $11,000 per day
Breaks provided outside the session rooms (1st and 2nd levels): Thursday morning – $3,500

Included with every Break Sponsorship:

Signage on the Break Stations
Summary description of your organization on the MESC mobile app, and in the conference program
An ¼-page ad and your logo in the conference program
Acknowledgement of your organization’s sponsorship on the MESC mobile app, and during the meal
Registered attendee list sent weekly beginning in June 2025

Yoga Room – $3,000

This sponsorship is the opportunity to sponsor the yoga room at the Hilton Hotel. By sponsoring the early morning yoga classes (6:30 to 7:30 am) at the Hilton on Tuesday, Wednesday, and Thursday (sponsorship fee covers all three days!), you can help promote the wellness of the MESC 2025 attendees while enhancing your company’s visibility.

The Hotel Yoga Room sponsorship includes:

An 1/8-page ad and your logo in the conference program.
Summary description of your organization on the MESC mobile app, and in the conference program.
Registered attendee list sent weekly beginning in June 2025.

Branded Hotel Key Cards – $6,000 (Hilton Hotel Only) SOLD OUT

Increase your company presence by branding the hotel key cards provided to attendees when they check in to the Hilton hotel.
This sponsorship fee includes the design (using artwork provided by your organization) and production of the hotel key cards.
The Branded Hotel Key Cards sponsorship includes:

Summary description of your organization on the MESC mobile app, and in the conference program.
Registered attendee list sent weekly beginning in June 2025.

Poster Session Specialty Beverage Station – $6,000 each

Three specialty beverage stations are available for sponsorships during the Tuesday evening Poster Session Reception. The specialty beverage stations will include specialty beverages selected from the catering services provider. The stations will be prominently located as close as possible to your booth space or at a mutually agreed upon location in the Exhibit Hall.

Each Poster Session Specialty Beverage Station sponsorship includes:

Acknowledgement of your organization’s sponsorship during the Poster Session, including your logo printed in the conference program
Signage on the specialty beverage station
Registered Attendee list sent weekly beginning in June 2025

Poster Session Reception (6 Food and 4 Beverage Stations Available) – Prices Vary

On Tuesday August 12th we will host the Poster Session Reception in the Exhibit Hall. This annual event brings together State staff from across the country to showcase a project or effort underway in their State in an informal reception environment. Sponsorships include either food or beverage stations to provide attendees placed within the Exhibit Hall.

There are six Food Stations available for sponsorship at $4,000 each. Each food station will feature a variety of Heavy Hors d’oeuvres

There are three Beverage Stations available for sponsorship at $4,500 each.

Each Poster Session Food or Beverage Sponsorship includes:

Acknowledgement of your organization’s sponsorship during the Poster Session, including your logo printed in the conference program
Signage on the food or beverage stations
Registered attendee list sent weekly beginning in June 2025

Booth Rental – $4,150 each

Each Booth Rental Sponsorship includes:¹

A 10’ x 10’ booth
A skirted table
Two chairs and a wastebasket
One (1) complimentary registration per reserved booth
NEW for MESC 2025: All 10’ x 20’ (or larger) booth sponsors are eligible for a booth activation pass, allowing you to bring in an additional person to drive booth engagement (e.g., sketch artist, key chain maker). Must be approved in advance by NESCSO.
A CVENT Lead Retrieval device, used to capture attendee contact information (one device per company; additional devices available through CVENT)
An 1/8-page ad ^2,3
Your logo in the conference program ^2,3
Electricity (5 amps per reserved booth) ⁴
Trash removal and nightly cleaning
Summary description of your organization on the MESC mobile app, and in the conference program
Registered attendee list sent weekly beginning in June 2025

Demo Room – Prices Vary

Notes:
Premium Demo Rooms are located on the 1st and 2nd floors in the South Building. Premium Demo Rooms are $5,000 ea. SOLD OUT
Regular Demo Rooms are located on the 1st and 2nd floors in the North Building. Regular Demo Rooms are $3,750 ea.

All Demo Rooms can be arranged to accommodate 20 to 100 attendees. Other room set-up arrangements may result in additional costs to the sponsor. Demo Rooms will be available beginning on Monday, August 11th at 10:00 AM, through Thursday, August 14th at 10:00 AM.

The demo rooms are open during conference hours only. All ancillary services will be ordered through MESC and billed to your account.

Demo room selection uses a roll down process. First selected will pick first, with the selection process completed in order of sponsorship order. The MESC 2025 Sponsor Guide contains the location, and size of the available demo rooms.

The Demo Room Sponsorship includes:

Summary description of your organization on the MESC mobile app, and in the conference program
Virtual presence on the Virtual Attendee Hub / MESC app
Registered attendee list sent weekly beginning in June 2025

Industry Sponsored Educational Session – $4,300 per session

Your Industry Sponsored Educational Session will be held in a meeting room arranged to accommodate up to approximately 200 attendees. Each session is fifty (50) minutes in length, running concurrent with the other educational sessions. All rooms will have a laptop, projector, and screen.

Each Industry Sponsored Educational Session includes:

A description of your session within the printed program and on the MESC mobile app. ⁵ The session description is limited to a maximum of 200 words, and will be identified with your logo and company name.
An 1/8-page ad and your logo in the conference program.
Summary description of your organization on the MESC mobile app, and in the conference program.
Registered attendee list sent weekly beginning in June 2025.
MESC staff provided lead scanning services and reporting on session attendance.
Session recorded for streaming access after the conference.

Public Sector Participation

The participation of State and Territorial governments in the MESC is vital to its success. Given the strain on public budgets over the past several years, we want to help decrease the travel and registration costs for our public sector partners. We are asking for your help in this effort.

In general, travel and registration costs per participant are about $2,500. We are accepting contributions of $500 and up towards this effort.

Contributions to this fund will not be linked to any specific State or Territory. Funds will be pooled together and made available to all States and Territories. Contributing organizations will not know whose travel is supported with these funds and will have no input on the selection process.

We will recognize any organization that contributes to this purpose in our MESC Conference Program and other methods (e.g., MESC e-news).

Please contact David Huffman at 508.365.7833 or david.huffman@nescso.org with any questions.

Wi-Fi – $12,000 for two days (Wednesday and Thursday) or (Monday and Tuesday SOLD OUT)

Promote your organization by providing Wi-Fi access to the attendees throughout the conference venue during MESC. Working with the Baird Center, we will coordinate the access to first land on a website of your design (e.g., company website, custom site directing people to your booth/demo room/industry session/networking event). There will be sufficient bandwidth for attendees to check emails and general web surfing.

The Wi-Fi Sponsorship includes:

Summary description of your organization on the MESC mobile app, and in the conference program
Registered attendee list sent weekly beginning in June 2025

Advertising Opportunities – Prices Vary

The following advertising opportunities are available for inclusion in the printed program:

Full Page: (Inside Front or Back Cover): $7,500 (Inside Front Cover) / $7,000 (Inside Back Cover)
Full Page: $6,000
Half Page: $3,000
Quarter Page: $1,500
Eighth Page: $750

Banner ad displayed in the official MESC mobile app:

Daily Mobile App Banner: $3,100

Note: Banner ad displayed in the official MESC mobile app is limited to one sponsor per day. The banner ad can be static, or can link to the content of your choice:

Advertising Guidelines

The MESC 2025 printed program is undergoing a major redesign. Information regarding the Advertising Guidelines will be available soon. .

Branding – Visual Impact – Prices Vary

MESC is partnering with Visual Impact at the Baird Center for all building related branding efforts.

Opportunities exist for:

Banners
Column Branding
Digital Signage
Elevator Doors
Escalators
Floor Decals
Glass Panel Clings
GOBOS
Wall and Window Graphics

Contact info@mesconference.org for more information about options and fees.

Exhibit Hall Workplace Hub SOLD OUT

The Exhibit Hall Workplace Hub is the central gathering location for attendees to meet when not in educational sessions. The hub is a 30′ x 120′ space in the Exhibit Hall that includes open, casual seating areas, and private rooms with tables and chairs. The hub is available during all Exhibit Hall.

The hub will be co-branded with your organization’s logo and the MESC 2025 logo.

The Exhibit Hall Workplace Hub sponsorship includes:

Prominent display of your organization’s sponsorship on the Exhibit Hall Workplace Hub
Acknowledgement of your organization’s sponsorship, including your logo printed in the conference program
Summary description of your organization on the MESC mobile app, and in the conference program
An 1/2-page ad and your logo in the conference program
Registered Attendee list sent weekly beginning in June 2025

Notes:

1. We are currently working on the Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information. These documents should be finalized shortly and sent to you via email.
2. If you have more than one (1) booth and/or sponsorship that includes an ad, the ads can be combined into a larger ad size. The MESC must be notified by email at info@mesconference.org if you plan to combine ads to allow sufficient time for ad placement in the conference program.
3. We need to have your ad and logo in both .eps and .jpg formats uploaded to the Cvent Exhibitor Portal (a link will be provided) no later than June 30, 2025. Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.
4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.
5. We will need your final Industry Session abstract submitted no later than June 30, 2025 in order for it to be included in the printed conference program.
6. An organizational overview included in the section in the conference program MESC mobile app that highlight the types of services that your organization offers and/or the sponsorships that you have purchased. This enhancement is available to all sponsors as part of your purchase of a booth, industry session, demo room, poster session food/beverage station, and meals (one per sponsor). The description will include placement of your logo and up to 150 words. The description and logo must be submitted to the Exhibitor Portal no later than June 30, 2025.

Payments and Refunds:

Requests will be held for fourteen (14) calendar days upon receipt of the completed request form. An invoice will be sent to the main contact listed on the form. Payment must be received by the invoiced date due and will serve as confirmation of your booth(s), demo room, and/or other sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE, unless specified above.

Customer Service:

Please contact the MESC at info@mesconference.org or 508-365-7833 with any questions or issues.

Privacy Notice:

NESCSO and the MESC will not share information about your identity, payment amount or method of payment with external organizations.