Sponsorships

Thank you for your interest in sponsorship of MESC 2021.

The industry community plays an important role in providing opportunities for conference attendees to sample and explore the latest technical developments and initiatives related to Medicaid Enterprise Systems.  Below you will find all available sponsorships for MESC 2021.

Please note that we are working with the City of Boston and the Hynes Memorial Auditorium and Convention Center to ensure that our exhibit hall, session room layouts, and activities will conform to the applicable guidelines in effect during August 2021. This may result in modifications to availability of some sponsorships, and the layout of space, including booth locations. The MESC is committed to working with you, our sponsors, to minimize any changes and/or find mutually acceptable options, should the need arise. If we are not able to host the in-person MESC we will work with you to convert your selected sponsorships to equivalent virtual opportunities.7 Additionally, we are grateful to the sponsors who elected to retain their sponsorship from 2020 for the 2021 MESC. As such, some opportunities have limited availability or have been sold out.

Please feel free to contact NESCSO at info@mesconference.org if you have any questions regarding the conference.  We look forward to working with you in Boston at the 2021 Medicaid Enterprise Systems Conference!

Public Sector Participation

The participation of State and Territorial governments in the MESC is vital to its success.  Given the impact COVID-19 has had on public budgets, we want to help mitigate the travel and registration costs for our public sector partners.  We are asking for your help in this effort.

In general, travel and registration costs per participant are about $2,000.  We are accepting contributions of $500 and up towards this effort.

Contributions to this fund will not be linked to any specific State or Territory. Funds will be pooled together and made available to all States and Territories. Contributing organizations will not know whose travel is supported with these funds and will have no input on the selection process.

We will recognize any organization that contributes to this purpose in our MESC Conference Program.

To contribute to this effort please contact David Huffman at 508.365.7833 or david.huffman@nescso.org.

Advertising Opportunities – Prices Vary

The following advertising opportunities are available for inclusion in the printed program:

  • Full Page: (Inside Front Cover): $6,000 Sold
  • Full Page: (Inside Back Cover): $7,000
  • Full Page: $4,000
  • Half Page: $2,000
  • Quarter Page: $1,000
  • Eighth Page: $750

Banner ad displayed in the official MESC mobile app:

  • Daily Mobile App Banner: $3,000

To request an Advertising opportunity please submit your request to: info@mesconference.org

Booth Rental – $4,000 each (limit four per organization)

Each Booth Rental Sponsorship includes:1

  • A 10’ x 10’ booth
  • A skirted table
  • Two chairs and a wastebasket
  • One (1) complimentary registration per reserved booth
  • A CVENT Lead Retrieval device, used to capture attendee contact information (one device per company; additional devices available through CVENT)
  • An 1/8-page ad (2.5”H x 3.5”W approximate size) 2,3
  • Your logo in the conference program 2,3
  • Electricity (5 amps per reserved booth) 4
  • Trash removal and nightly cleaning
  • Summary description of your organization on the MESC mobile app, and in the conference program
  • Virtual presence on the Virtual Attendee Hub/MESC App and in the virtual exhibit hall
  • Registered Attendee list sent weekly beginning in July 2021

Demo Room – $3,250 each (limit one per organization) SOLD OUT!

The rooms can be arranged to accommodate at least 100 attendees. Other room set-up arrangements may result in additional costs to the sponsor. Demo Rooms will be available beginning on Monday August 10th at 9:00 AM, through Thursday August 13 at 11:00 AM. The demo rooms are open during conference hours only. All ancillary services will be ordered through MESC and billed to your account.

Please see the MESC 2021 Sponsor Guide for the location and size of the available demo rooms.

The Demo Room Sponsorship includes:

  • Summary description of your organization on the MESC mobile app, and in the conference program
  • Virtual presence on the Virtual Attendee Hub/MESC App
  • Registered Attendee list sent weekly beginning in July 2021

Industry Sponsored Educational Session – $4,000 per session

Your Industry Sponsored Educational Session will be held in a meeting room arranged to accommodate up to approximately 200 attendees. Each session is fifty (50) minutes in length, running concurrent with the other educational session. All rooms will have a laptop, projector, and screen.

Each Industry Sponsored Educational Session includes:

  • A description of your session within the printed program and on the MESC mobile app. 5 The session description is limited to a maximum of 200 words, and will be identified with your logo and company name.
  • An 1/8-page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program.
  • Summary description of your organization on the MESC mobile app, and in the conference program.
  • Registered Attendee list sent weekly beginning in July 2021.
  • MESC staff provided lead scanning services and reporting on session attendance
  • Session live streamed through the MESC mobile app.

Meeting Room – $2,000 per day

To accommodate sponsors who need meeting space for extended periods of time, but not for the full conference, we are able to provide ten (10) meeting rooms on the Plaza level. We will work with you to ensure the right size room and set-up is reserved for your organization.

The meeting room is available for the entire day, and multiple days may be purchased separately.

To request an Meal or Break opportunity please submit your request to: info@mesconference.org

Meals and Breaks – Prices Vary

Meal and break sponsorships provide your organization with an opportunity to connect with all the attendees demonstrating your organization’s support of the MESC. The available Meal and Break options are:

  • Breakfast served in Hall D on Tuesday, Wednesday, or Thursday – $7,500 each
  • Lunch served in Hall D on Monday – $5,000
  • Lunch served in Hall D on Tuesday  or Wednesday – $10,000 each
  • Full Day Session Breaks (Tuesday and Wednesday) – $7,500 per day
  • Half-Day Session Breaks (Monday and Thursday) – $2,500 per day

Included with every Meal and Break Sponsorship:

  • Signage on the Food and/or Beverage Stations
  • Summary description of your organization on the MESC mobile app, and in the conference program
  • An 1/8-page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program 2,3
  • Acknowledgement of your organization’s sponsorship on the MESC mobile app, and during the meal and/or break
  • Registered Attendee list sent weekly beginning in July 2021

To request an Meal or Break opportunity please submit your request to: info@mesconference.org

Poster Session Reception (6 Food and 4 Beverage Stations Available) – $3,250 each

On Tuesday August 10th we will host the Poster Session Reception in the Exhibit Hall. This annual event brings together State staff from across the country to showcase a project or effort underway in their State in an informal reception environment. Sponsorships include either food or beverage stations to provide attendees placed within the Exhibit Hall.

Each Poster Session Food or Beverage Sponsorship includes:

  • Acknowledgement of your organization’s sponsorship during the Poster Session, including your logo printed in the conference program
  • Signage on the food and beverage stations.
  • Registered Attendee list sent weekly beginning in July 2021

To request a Poster Session Reception Station opportunity please submit your request to: info@mesconference.org

Poster Session Specialty Beverage Station – $5,500 each

Three specialty beverage stations are available for sponsorships during the Tuesday evening Poster Session Reception. The specialty beverage stations will include specialty beverages selected from the catering services provider. The stations will be prominently located as close as possible to your booth space or at a mutually agreed upon location in the Exhibit Hall.

Each Poster Session Specialty Beverage Station sponsorship includes:

  • Acknowledgement of your organization’s sponsorship during the Poster Session, including your logo printed in the conference program
  • Signage on the specialty beverage station
  • Registered Attendee list sent weekly beginning in July 2021

To request an Poster Session Specialty Beverage Station opportunity please submit your request to: info@mesconference.org

Notes:

  1. We are currently working on the Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information.  These documents should be finalized shortly and sent to you via email.
  2. If you have more than one (1) booth and/or sponsorship that includes an ad, the ads can be combined into a larger ad size.  NESCSO must be notified by email at info@mesconference.org if you plan to combine ads to allow sufficient time for ad placement in the conference program.
  3. We need to have your ad and logo in both .eps and .jpg formats submitted no later than June 21, 2021.  Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.
  4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.
  5. We will need your final Industry Session abstract submitted no later than June 21, 2021.
  6. Included in the section in the conference program and on the Virtual Attendee Hub/MESC mobile app that highlight the types of services that your organization offers and/or the sponsorships that you have purchased. This enhancement is available to all sponsors as part of your purchase of a booth, industry session, demo room, poster session food/beverage station, and meals (one per sponsor). The description will include placement of your logo and up to 100 words. The description and logo must be submitted no later than June 21, 2021.

7. In-person MESC to Virtual Only MESC Sponsorship Conversion

 

  In-person MESC with Attendee Hub Event Includes Virtual Component Virtual Only MESC

Public Sector Participation

Contributions of $500 and above are requested

Recognition as MESC Supporter in Conference Program N/A Funds will be used to defray costs of Virtual Conference Public Sector participation. Any remaining funds will be held to support travel for 2022.
Ad Space in Program Various size ad size printed in the agenda Available on the website and Virtual Attendee Hub/MESC App Electronic Version Available on the website and Virtual Attendee Hub/MESC App
Booth Space Exhibit space within the Exhibit Hall and the Virtual Attendee Hub/MESC App/MESC App. Includes all items as part of the booth rental (e.g., electrical, attendee lists) Exhibit space within Virtual Attendee Hub/MESC App. Priority placement based on size of booth space (e.g., 20×20 vs. 10×10) Exhibit space within Virtual Attendee Hub/MESC App. Priority placement based on size of booth space (e.g., 20×20 vs. 10×10). Exhibitors will be able to interact with attendees in a virtual format throughout the conference.
Industry Session In-person session and live stream on Virtual Attendee Hub/MESC App Live stream on Virtual Attendee Hub/MESC App Live stream of session on Virtual Attendee Hub/MESC App includes conference and session attendee list
Demonstration Room Dedicated meeting space for the MESC for in-person meetings or through the Virtual Attendee Hub/MESC App

Included in  the Virtual Attendee Hub/MESC App

 

The Demo Room will be converted to a Virtual State-only appointment approved by the sponsor.
Meeting Room Daily meeting space for in-person meetings or through the Virtual Attendee Hub/MESC App Virtual Meeting Space available to include individuals who cannot attend in-person These sponsorship opportunities do not convert easily to a virtual setting. Credit will be offered towards 2021 virtual registration fees or sponsorship of 2022 MESC
Meals & Breaks Breakfasts, lunch and breaks in the Exhibit Hall N/A
WiFi Daily WiFi access for attendees onsite N/A
Poster Session Reception Stations Food and beverage stations on Tuesday evening at the Poster Session reception
Poster Session Special Station Specialty beverage stations on Tuesday evening at the Poster Session reception

 

Payments and Refunds:

Requests will be held for fourteen (14) calendar days upon receipt of the completed request form. An invoice will be sent to the main contact listed on the form. Payment must be received by the invoiced date due and will serve as confirmation of your booth(s), demo room, and/or other sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE, unless specified above.

Customer Service:

Please contact NESCSO at info@mesconference.org or 508-365-7833 with any questions or issues.

Privacy Notice:

NESCSO and the MESC will not share information about your identity, payment amount or method of payment with external organizations.